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Association of Medical School Pediatric Department Chairs
CONSTITUTION AND BYLAWS
Preamble
The purpose of this organization is to foster education and research in the field of child health and human development.
Article I
NAME
The name of this organization shall be the Association of Medical School Pediatric Department Chairmen.
Article II
The membership of this organization shall consist of the Chairman or Acting Chairman or Academic Administrative
Head of the Department of Pediatrics of each accredited medical school of the United States.**Article III
OFFICERS
The officers of the organization shall consist of a President and a Secretary-Treasurer, each of who shall serve for a
one year period. They shall not succeed themselves in office for more than one additional term.Duties of Officers
1. The President shall serve as presiding officer at the meetings of the organization and of the Executive Committee.
Between meetings he shall conduct the affairs of the organization in collaboration with the Secretary-Treasurer in
accordance with the direction provided by the organization and its Executive Committee.2. The Secretary-Treasurer shall take care of secretarial duties as directed by the President and the Executive
Committee. He shall also take care of any collection of dues and the management of funds as authorized by the
Executive Committee.Article IV
EXECUTIVE COMMITTEE
There shall be four elected members of the Executive Committee in addition to the President and the
Secretary-Treasurer. Each member of the Executive Committee shall serve for a term of two years except for the
first elected group when two members will serve for one year. These two members will be selected by the drawing
of lots. Members of the Executive Committee shall not succeed themselves in office.Article V
MEETINGS
The determination of the frequency and agenda of the meetings will be the responsibility of the Executive Committee
and shall be implemented by the officers. The Executive Committee will meet at the call of the officers.Article VI
DUES
Dues, if any, shall be suggested by the Executive Committee and subject to the approval of the membership.
Article VII
The meetings and affairs of the society will be conducted in accordance with Roberts Rules of Order.
Amendments
Adopted February 1967:
The Executive Committee shall be composed of six members to serve staggered three-year terms.
There shall be a President-Elect.
The Secretary shall serve a two-year term.
The Ex-President shall sit for one year on the Executive Committee.
Adopted 1983:
The name of the organization shall be the Association of Medical School Pediatric Department Chairmen, Inc.
The Secretary-Treasurer shall serve a six year term.
The President-Elect and President shall serve a two year term.
The Ex-President shall sit for two years on the Executive Committee.
** and Canada
Administrative and Operating Rules
and Regulations of AMSPDC
AM = Annual meeting
ECM = Executive Committee Meeting
Listings are numbered with year and number of listing, for that particular year (i.e. 87-01 and 87-02)
64-01 Adoption of Constitution and Bylaws. (AM)
67-01 Adoption of Amendments to Constitution and Bylaws. (AM)
67-02 Proceed toward formal incorporation as an Association (AM) and Accomplished. (AM-68)
67-03 Membership in AMSPDC is determined by proper listing in the AAMC Annual Directory listing pediatric
departmental chairmen. (AM)68-03 Dues established at $100/year. (AM)
69-01 All Chairpersons of Department of Pediatrics of Canadian medical schools are invited to become full
members of association. (AM)71-01 Approved formation of Standing Committees for the purpose of continuity and their appointment by the
President except for election of the members of the Executive Committee. (AM)The Standing Committees are:
1.1 Executive Committee (established by Constitution).
1.2 Audit Committee (established by inference by past practice).
1.3 Nominating Committee (established by inference by past practice).
82-01 Membership limited to Medical School Pediatric Department Chairmen. (AM)
83-01 When no Canadian member is serving as an elected member of the Executive Commit-tee, a Canadian
member will serve as an ex-officio member of the Executive Committee. This individual will be selected by the
Assembly of Canadian Pediatric Department Chairmen and may be the chairman of that Assembly or his
designee. (ECM)83-02 Departmental Vice Chairmen (in the absence of the Chairman) as well as Acting Chairmen were welcome
to attend AMSPDC meetings. Neither Vice Chairmen nor Acting Chairmen should attend the New Chairmen's
Meeting. (ECM)83-03 Amended Constitution and Bylaws adopted. (ECM)
84-01 Dues established at $150/year effective 1985 and supersedes R&R 68-01. (ECM)
85-01 Dues established at $230/year effective 1986 and $250/year effective 1987 and super-sedes Rules &
Regulations 84-01. (ECM)86-01 AMSPDC will accept and grandfather three institutions where there are currently multiple chairmen
representatives (UCLA, Harvard, and USC). These institutions may be represented by multiple chairmen
with the stipulation that when the next chair is changed, there will be a review of the representation issue. If
there is more than one equal or near equal service/chair, AMSPDC will ask that chair or dean of the respective
medical school to resolve the issue and designate one representative. When memberships are to be reconsidered,
it will be done by the Executive Committee of AMSPDC .(AM)87-01 The Executive Committee agreed that the membership list of AMSPDC will be provided to hospital
administrators, book publishers, etc for a fee of $1500, except in unusual circumstances. We will continue to
provide the list to medical organizations such as ABP, AAMC, and AMA.The Executive Committee will remain responsible for expenses related to attendance at the Annual Meeting.
(Expenses related to attendance at Fall Executive Committee Meeting addressed later.) (ECM)
87-02 The Executive Committee agreed to have banquet surcharges to basic Modified American Plan added
to the Master Account, rather than direct billing to individuals.The Executive Committee endorsed the use of AMSPDC funds to defer modest costs of spousal events, such
as van or bus rental, entry fees, etc.
The Executive Committee increased compensation to the office of the Secretary-Treasurer to $400-500 per
month, with $200 paid to the coordinator in the Secretary-Treasurer's office and the balance paid back to the
Secretary-Treasurer's Department of Pediatrics as reimbursement. (ECM)***********************************************************************************
All changes (additions or deletions) to the operating rules and regulations of AMSPDC were sent to AMSPDC
membership and approved 3/87.***********************************************************************************
88-01 The Executive Committee decided that future meetings with the ABP and AAP at the Annual Meeting
include the entire AMSPDC Executive Committee. (ECM)89-01 At the recommendation of the 3/89 Executive Committee Meeting, three Sub-Committees were approved
as standing committees: Medical Student Education Sub-Committee, House staff Education Sub-Committee, and
Research Sub-Committee. Additionally the Women in Academic Pediatrics was made a standing sub-committee.
(?) (ECM)89-02 The Executive Committee voted to consider schools with multiple campuses as one school with one
representative to AMSPDC (one dues paying member). (ECM)89-03 The Executive Committee made the following decision: AMSPDC will not take direct financial remuneration
from those companies that advertise infant formula directly to the consumer, and urge at the Annual Meeting that
members of AMSPDC not support such companies for participation in their educa-tional programs, by
recommending use of their products in the Institutions which members influence, and that House staff be educated
concerning marketing strategies of such companies. Also, the following motion was approved: Members of AMSPDC
will undertake immediate educational programs to educate house staff and medical students concerning the substantive
issues in infant nutrition, and specifically outline the clear cut data confirming the superiority of breast feeding during
the first year of life. (ECM)90-1 Timing of Annual Meeting to include Saturday night stay-over in order to take advantage of better airline rates.
PSTP Steering Committee Guidelines were accepted by the Executive Committee, specifically outlining composition
and responsibilities of the various committees and the required AMSPDC representation on these committees.
(Should the guidelines be attached?) (AM)
90-2 The Executive Committee voted to always maintain a balance in the AMSPDC accounts approximately equal
to the amount of the Annual Meeting. (ECM)91-1 The Executive Committee mandated that any contributions to AMSPDC must be for educational programs
with no personal services involved. (ECM)The name of the Pediatric Scientist Training Program was officially changed to the Pediatric Scientist Development
Program. (AM)The dues for the AMSPDC will be increased to $350.00 per year to cover increased costs of funding the
organization. (AM)
91-2 Adopted Conflict of Interest Guidelines:
The Association of Medical School Pediatric Department Chairpersons must avoid actual or apparent conflict of
interest regarding social, educational, or research activities.As guidelines governing conflict of interest in consulting, company ownership, and research funding emerge at the
institutional level, our Association seeks to promulgate similar policies as they pertain to our association and its members.The Association may solicit and accept funds for educational purposes. These donations will be acknowledged on
a yearly basis in the description of the relevant activity at the annual meeting in the program issue at the site of the
relevant activity, or as contributions to general educational funds. No funds will be accepted for social activities
of the Society. There will be no named awards or symposia of a commercial nature. (ECM)91-3 The Executive Committee decided to increase the term of AMSPDC representation on the Public Policy
Council to a six year term. (ECM)
91-4 The Pediatric Scientist Development Program and Frontiers in Science Program at AMSPDC will
continue to be an integrated program and listed in the AMSPDC Annual Meeting Program as Pediatric Scientist
Development Program/Frontiers in Science. (ECM)91-5 The membership established a sub-committee under the direction of the standing committee of AMSPDC
on Medical Student education composed of Pediatric Clerkship Directors, the purpose of which shall be to foster
the highest standards in medical education in Pediatrics. This sub group of Pediatric Program Directors shall be
advisory to the standing committee on Medical Student Education of AMSPDC. The committee shall meet from
time to time to address such issues as the quality of medical student education in pediatrics, means by which the
selection of pediatrics as a career may be enhanced, and the development of programs for pediatric faculty
development. The committee will report at least annually to the AMSPDC sub-group of Medical Student Education,
and the committee will meet with AMSPDC tri-annually. (ECM/AM)92-1 The expected annual donation of $2,500 Wyeth-Ayerst Laboratories John Silverio Annual Research
Fellowship Award will be given to the Pediatric Scientist Development Program. (ECM)93-1 The Executive Committee and Membership voted to increase the dues by at least $75.00. (ECM/AM)
93-2 The Executive Committee considered a proposed agreement by the Council on Medical Student
Education in Pediatrics to be part of AMSPDC. As part of the agreement, it was decided that COMSEP
would function as a recognized arm of the Medical Student Education Committee of AMSPDC and would
be administered by the Coordinator/ Administrative Office of AMSPDC. Additionally, the Executive Committee
elected to move the Administrative Office of AMSPDC/COMSEP to space in the American Board of
Pediatrics offices. Jean Bartholomew of the ABP will oversee the administrative duties (ECM/AM)94-1 The Executive Committee approved amending the bylaws to state that the Secretary-Treasurer of
AMSPDC be named as one of the two representatives to the Public Policy Council. This would provide
some continuity for AMSPDC. (Note: the two PPC members of AMSPDC are also representatives to
COGA.) (ECM)************************************************************************************
************************************************************************************
97-1 Proposed name change for AMSPDC B At the 1997 annual meeting of AMSPDC it was proposed that
the name of the association be changed from the Association of Medical School Pediatric Department Chairmen
to the Association of Medical School Pediatric Department Chairs. This was approved by the general membership
and prepared by legal counsel. This became effective September 1997. The AMSPDC members were notified of
this in the next mailing. (ECM/AM)98-1 An ad hoc committee was formed to review membership in AMSPDC and make recommendations. The
recommendation was presented to the membership and upon vote, the following was approved March 1998:Schools that have multiple pediatric programs, each chaired by a different individual who has separate
appointing authority for faculty, can be represented by more than one Chair at AMSPDC. (01/98)Bylaws change regarding membership - Vote was _111_ for and _19_ against . 89% of membership voted.
00-1 The Executive Committee and Membership voted to increase the annual dues by $25.00 and thereafter
increase annually by 3% for inflation. The $25.00 increase will become effective July 1, 2001, and the 3%
annual increase will become effective July 1, 2002. Effective July 1, 2001, AMSPDC annual dues will be
$450.00. (ECM)************************************************************************************
All changes (additions or deletions) to the operating rules and regulations of AMSPDC were sent to AMSPDC
membership 1/01 and approved 3/01.*************************************************************************************
AGREEMENT BETWEEN AMSPDC AND COMSEP
The Council on Medical Student Education in Pediatrics (COMSEP) is an organization composed of individuals
within departments of Pediatrics who serve as coordinators/directors of medical student education programs
and/or clerkship directors who are named by the chairperson of their department to serve as Delegate or Alternate
Delegate to COMSEP.COMSEP, which is not an independently incorporated organization, will be governed by a set of organizational
By-Laws, and will function as a recognized arm of the Medical Student Education Committee of the Association
of Medical School Pediatric Department Chairmen, Inc. (AMSPDC) and, as such, will report on its activities,
plans, and proposed budget at least once a year at the AMSPDC Annual Meeting.Dues will be assessed annually and will be used to support the activities of COMSEP. COMSEP will be
administered through the administrative office of AMSPDC on a budget approved by AMSPDC that will include
funding for, among other activities, maintaining membership records, maintaining financial records, including receiving
dues and paying debts, assisting with planning annual meetings, and preparing and mailing organization-related
educational and informational materials.Adopted by the AMSPDC Executive Committee
March 5, 1993
*************************************************************************************
All changes (additions or deletions) to the operating rules and regulations of AMSPDC were sent to AMSPDC
membership 1/95 and approved 3/95.*************************************************************************************
Updated Apr 18, 2005